Purpose of 30-30 Project Updates: Time is precious. Stakeholders want and need project updates but do not want to over invest. Dashboards are a fine example, relying on green lights, yellow lights, and red lights to highlight the status of project activities.
Another approach you can use includes the “30 in 3” update. It takes less than 30 minutes to create and less than three minutes to read.
Project Updates Method
While you may choose to complete the following on your own, in the spirit of Sprint Reviews and Daily Scrums, you can easily use the same method with a group of people to build a consensually agreed upon message. It’s a good thing when it sounds like we all attended the same meeting.
Project Updates Audience and Message
Either start with a list of the primary (an perhaps secondary) stakeholders or build one. For each, ask the group what they would tell that stakeholder if they were asked at the water cooler, coffee pot, or on an elevator ride. Secure agreement from your group especially, on specific words or terms that should or should NOT be used. Amazingly, when you ask a group of people to update the same project, you will discover disconnects about the shared knowledge and perspective that are best repaired while you still have the team at your disposal.
Project Updates Benefit
Having agreed on what to say and what NOT to say, you have built-in a measure of quality control for your meeting output or messaging. When a coherent and cohesive team of talented people is marching in unison, there is no end as to what they can accomplish.
Don’t ruin your career or reputation with bad meetings. Register for a class or forward this to someone who should. Taught by world-class instructors, MG RUSH professional facilitation curriculum focuses on practice. Each student thoroughly practices and rehearses tools, methods, and approaches throughout the week. While some call this immersion, we call it the road to building impactful facilitation skills.
Our courses also provide an excellent way to earn up to 40 SEUs from the Scrum Alliance, 40 PDUs from PMI, and 40 CDUs from IIBA, as well as 3.2 CEUs for other professions. (See individual class descriptions for details.)
Want a free 10-minute break timer? Signup for our once-monthly newsletter HERE and receive a timer along with four other of our favorite facilitation tools, free.