{"id":5647,"date":"2017-05-25T00:01:22","date_gmt":"2017-05-25T04:01:22","guid":{"rendered":"http:\/\/mgrush.com\/blog\/?p=5647"},"modified":"2026-04-21T13:22:15","modified_gmt":"2026-04-21T17:22:15","slug":"work-breakdown-structure","status":"publish","type":"post","link":"https:\/\/mgrush.com\/blog\/work-breakdown-structure\/","title":{"rendered":"Work Breakdown Structure Increases Focus and Reduces Scope Creep"},"content":{"rendered":"<h2>Experienced facilitators understand both the challenge and value of getting a group to focus on the same thing at the same time. For most project-related meetings, Work Breakdown Structure (WBS) provides a simple method to increase focus. According to Goldblatt\u2019s Triple Constraint Theory, mitigate risk through focused discussion on the cost, schedule, and scope of discrete portions of the project rather than the entire project at once.<\/h2>\n<p><span style=\"font-size: 14pt;\">Work Breakdown Structure represents a method that groups the project\u2019s distinct work elements to help organize and <a href=\"https:\/\/mgrush.com\/blog\/tool-for-definitions\/\" target=\"_blank\" rel=\"noopener noreferrer\">define<\/a> the total work scope of the project. While many experts suggest that a WBS element may be a product, data, a service, or any combination; at a detailed level strive to use verbs, and terms that represent the work and activity that needs to be completed. Work Breakdown Structure also provides framework for detailed cost <a href=\"https:\/\/mgrush.com\/blog\/meeting-costs\/\" target=\"_blank\" rel=\"noopener noreferrer\">estimating<\/a> and control along with providing guidance for schedule development and control. Additionally WBS enables the <a href=\"https:\/\/mgrush.com\/blog\/program-management\/\">project manager<\/a> or<a href=\"https:\/\/mgrush.com\/blog\/product-owner\/\" target=\"_blank\" rel=\"noopener noreferrer\"> product owner<\/a> to dynamically revise and update as needed.<\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Each descending level of the Work Breakdown Structure represents an increasingly detailed definition of the project work. Note this illustrative WBS for building a house. Break work down into separate elements, the total sum of which represents all the work necessary to build the house.<\/span><\/p>\n<div id=\"attachment_5649\" style=\"width: 743px\" class=\"wp-caption aligncenter\"><img wpfc-lazyload-disable=\"true\" loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-5649\" class=\"wp-image-5649 size-full\" src=\"https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/05\/House-Construction.png\" alt=\"Work Breakdown Structure Increases Focus and Reduces Scope Creep\" width=\"733\" height=\"368\" srcset=\"https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/05\/House-Construction.png 733w, https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/05\/House-Construction-300x151.png 300w\" sizes=\"(max-width: 733px) 100vw, 733px\" \/><p id=\"caption-attachment-5649\" class=\"wp-caption-text\"><span style=\"font-size: 14pt;\"><strong>Work Breakdown Structure &#8211; House Construction<\/strong><\/span><\/p><\/div>\n<p><span style=\"font-size: 14pt;\">In summary, the Work Breakdown Structure:<\/span><\/p>\n<ul>\n<li><span style=\"font-size: 14pt;\">Ensures you have defined the <a href=\"https:\/\/mgrush.com\/blog\/requirements-gathering\/\" target=\"_blank\" rel=\"noopener noreferrer\">significant aspects<\/a> that make up the project<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Provides a framework for organizing and managing <a href=\"http:\/\/mgrush.com\/facilitators-glossary\/#S\" target=\"_blank\" rel=\"noopener noreferrer\">project scope<\/a><\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Provides feedback for <a href=\"https:\/\/mgrush.com\/blog\/planning-agenda\/\" target=\"_blank\" rel=\"noopener noreferrer\">planning<\/a> and controlling costs and scheduling<\/span><\/li>\n<\/ul>\n<h3><strong>Benefits for Portfolio or Program Management<\/strong><\/h3>\n<p><span style=\"font-size: 14pt;\">When you have numerous projects being performed simultaneously, each project competes for the limited resources available. WBS enables you to review project details and <a href=\"https:\/\/mgrush.com\/blog\/facilitate-prioritization\/\" target=\"_blank\" rel=\"noopener noreferrer\">distinguish<\/a> one project\u2019s needs from others within your organization. Therefore, you are better enabled to identify resource requirements and allocate resources more effectively.<\/span><\/p>\n<h3><strong>Preparing a Work Breakdown Structure<\/strong><\/h3>\n<p><span style=\"font-size: 14pt;\">Here are some suggested steps for preparing a Work Breakdown Structure:<\/span><\/p>\n<ol>\n<li><span style=\"font-size: 14pt;\">Always <a href=\"https:\/\/mgrush.com\/blog\/meeting-introduction\/\" target=\"_blank\" rel=\"noopener noreferrer\">start with the end<\/a> in mind, the project deliverable. Identify final project products necessary for achieving project success.<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Identify the major aspects necessary for project completion and success.<\/span>\n<ul>\n<li><span style=\"font-size: 14pt;\">These are items that by themselves do not complete the project need but, when combined, make up a successful project<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Examples shown previously include structural, electrical, and plumbing<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-size: 14pt;\">Build out additional levels of detail for managing and controlling the project requirements.<\/span>\n<ul>\n<li><span style=\"font-size: 14pt;\">Remember that each project is different, thus each WBS will be different<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">WBSs from previous projects can be used as templates, but remember that the <a href=\"https:\/\/mgrush.com\/blog\/rule-of-thirds\/\" target=\"_blank\" rel=\"noopener noreferrer\">management philosophy<\/a> and the level of detail may be different from project to project<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Understand your controlling and reporting requirements<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-size: 14pt;\">Review and refine the Work Breakdown Structure until the stakeholders agree with the level of project planning and reporting.<\/span>\n<ul>\n<li><span style=\"font-size: 14pt;\">Remember that no matter how detailed your WBS is, there are planning and reporting restrictions created by a WBS.<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">See below for an example of the detail you need contrasted with what management may need for <a href=\"https:\/\/mgrush.com\/blog\/review-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">reviews<\/a>.<\/span>\n<p><div id=\"attachment_5650\" style=\"width: 610px\" class=\"wp-caption alignright\"><img wpfc-lazyload-disable=\"true\" loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-5650\" class=\"wp-image-5650\" src=\"https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/05\/Management-Needs-300x80.png\" alt=\"Work Breakdown Structure Increases Focus and Reduces Scope Creep\" width=\"600\" height=\"160\" srcset=\"https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/05\/Management-Needs-300x80.png 300w, https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/05\/Management-Needs-768x205.png 768w, https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/05\/Management-Needs.png 963w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><p id=\"caption-attachment-5650\" class=\"wp-caption-text\"><span style=\"font-size: 14pt;\"><strong>Work Breakdown Structure &#8211; Management Needs<\/strong><\/span><\/p><\/div><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><span style=\"font-size: 14pt;\">In developing a Work Breakdown Structure, realize that there are multiple ways to develop a WBS for any given project. Some ways might be better than others, but the two most important items apply to both:<\/span><\/p>\n<ol>\n<li><span style=\"font-size: 14pt;\">The Work Breakdown Structure must contain all approved <a href=\"https:\/\/mgrush.com\/blog\/concern-influence-and-control\/\" target=\"_blank\" rel=\"noopener noreferrer\">scope<\/a> and<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">The Project Manager must develop the Work Breakdown Structure to reflect the way you intend to manage the project.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-size: 14pt;\">Helpful WBS templates <a href=\"https:\/\/www.projectmanager.com\/work-breakdown-structure#:~:text=A%20work%20breakdown%20structure%20(WBS,the%20goals%20of%20the%20project.&amp;text=A%20WBS%20serves%20as%20your%20map%20through%20complicated%20projects.?msID=afa74d46-02e3-4d44-ac70-c25a4a0b3cd2\" target=\"_blank\" rel=\"noopener noreferrer\">HERE<\/a>:<\/span><\/p>\n<h4><span style=\"color: #993300; font-size: 14pt;\">Chief Collaboration Officers<\/span><\/h4>\n<p><span style=\"font-size: 14pt;\">Granted, much of the suggested material above is the responsibility of the session leader. But if they won\u2019t do it, you better. Remember, it\u2019s worth thousands and thousands of dollars to promote more collaborative work. Harvard Business Review states further that collaboration may answer many of your biggest business challenges. They encourage leaders to promote collaborative work and teamwork, and suggest . . .<\/span><\/p>\n<blockquote>\n<h4 style=\"text-align: center;\"><span style=\"font-size: 14pt;\"><b><i>&#8220;. . . we believe that the time may have come for organizations to hire chief collaboration officers.\u201d<\/i><\/b><\/span><\/h4>\n<\/blockquote>\n<h4 style=\"text-align: center;\"><span style=\"color: #ff0000; font-size: 14pt;\"><strong>______<\/strong><\/span><\/h4>\n<p><span style=\"font-size: 14pt;\">Don\u2019t ruin your career by hosting <a href=\"https:\/\/mgrush.com\/blog\/bad-meetings\/\">bad meetings<\/a>. Sign up for a <a href=\"https:\/\/mgrush.com\/public-facilitation-training\/\" target=\"_blank\" rel=\"noopener\">workshop<\/a> or send this to someone who should. <em><a href=\"https:\/\/web.archive.org\/web\/20260106090117\/https:\/\/mgrush.com\/\">MGR<span style=\"font-size: 12pt;\">USH<\/span><\/a><\/em> workshops focus on meeting design and practice. Each person practices tools, methods, and activities daily during the week. Therefore, while some call this immersion, we call it the road to building high-value facilitation skills.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span style=\"color: #ff0000; font-size: 14pt;\"><strong>______<\/strong><\/span><\/h3>\n<p><span style=\"font-size: 12pt;\">With Bookmarks no longer a feature in WordPress, we need to append the following for your benefit and reference<\/span><\/p>\n<ul>\n<li><span style=\"font-size: 12pt;\">20 Prioritization Techniques = <a href=\"https:\/\/foldingburritos.com\/product-prioritization-techniques\/\">https:\/\/foldingburritos.com\/product-prioritization-techniques\/<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Creativity Techniques = <a href=\"https:\/\/www.mycoted.com\/Category:Creativity_Techniques\">https:\/\/www.mycoted.com\/Category:Creativity_Techniques<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Facilitation Training Calendar = <a href=\"https:\/\/mgrush.com\/public-facilitation-training-calendar\/\">https:\/\/mgrush.com\/public-facilitation-training-calendar\/<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Liberating Structures = <a href=\"http:\/\/www.liberatingstructures.com\/ls-menu\">http:\/\/www.liberatingstructures.com\/ls-menu<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Management Methods = <a href=\"https:\/\/www.valuebasedmanagement.net\/\">https:\/\/www.valuebasedmanagement.net<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Newseum = https:\/\/www.freedomforum.org\/todaysfrontpages\/<\/span><\/li>\n<li><span style=\"font-size: 12pt;\">People Search = <a href=\"https:\/\/pudding.cool\/2019\/05\/people-map\/\">https:\/\/pudding.cool\/2019\/05\/people-map\/<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Project Gutenberg = http:\/\/www.gutenberg.org\/wiki\/Main_Page<\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Scrum Events Agendas = <a href=\"https:\/\/mgrush.com\/blog\/scrum-facilitation\/\">https:\/\/mgrush.com\/blog\/scrum-facilitation\/<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Speed test = <a href=\"https:\/\/www.speedtest.net\/result\/8715401342\">https:\/\/www.speedtest.net\/result\/8715401342<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Teleconference call = <a href=\"https:\/\/youtu.be\/DYu_bGbZiiQ\">https:\/\/youtu.be\/DYu_bGbZiiQ<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">The Size of Space = https:\/\/neal.fun\/size-of-space\/<\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Thiagi\/ 400 ready-to-use training games = <a href=\"http:\/\/thiagi.net\/archive\/www\/games.html\">http:\/\/thiagi.net\/archive\/www\/games.html<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Visualization methods = <a href=\"http:\/\/www.visual-literacy.org\/periodic_table\/periodic_table.html\">http:\/\/www.visual-literacy.org\/periodic_table\/periodic_table.html#<\/a><\/span><\/li>\n<li><span style=\"font-size: 12pt;\">Walking Gorilla = <a href=\"https:\/\/youtu.be\/vJG698U2Mvo\">https:\/\/youtu.be\/vJG698U2Mvo<\/a><\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Experienced facilitators understand both the challenge and value of getting a group to focus on the same thing at the same time. For most project-related meetings, Work Breakdown Structure (WBS) provides a simple method to increase focus. According to Goldblatt\u2019s Triple Constraint Theory, mitigate risk through focused discussion on the cost, schedule, and scope of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":5690,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_wp_convertkit_post_meta":{"form":"-1","landing_page":"","tag":"0","restrict_content":"0"},"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[453185968,11161],"tags":[453192419,453191026,453191025,1276073,2093465],"class_list":["post-5647","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-analysis-methods","category-meeting-structure","tag-goldblatts-triple-constraint-theory","tag-increase-focus","tag-scoop-creep","tag-wbs","tag-work-breakdown-structure"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - 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