{"id":5592,"date":"2017-04-27T00:01:31","date_gmt":"2017-04-27T04:01:31","guid":{"rendered":"http:\/\/mgrush.com\/blog\/?p=5592"},"modified":"2026-04-21T13:22:59","modified_gmt":"2026-04-21T17:22:59","slug":"structured-facilitation","status":"publish","type":"post","link":"https:\/\/mgrush.com\/blog\/structured-facilitation\/","title":{"rendered":"Five Compelling Business Reasons To Use Structured Facilitation Sessions"},"content":{"rendered":"<h2><span style=\"font-size: 12pt; font-family: Arial, Helvetica, sans-serif;\"><span style=\"font-size: 24pt;\">The most important action you take every day is to make choices&#8211;to decide.<\/span> <\/span><\/h2>\n<p><span style=\"font-size: 14pt; font-family: Arial, Helvetica, sans-serif;\">Your productivity amplifies when your decisions are optimal. Therefore, choose wisely when to work alone, speak with another person, or call for a meeting. Here are five compelling reasons for when to use structured facilitation sessions:<\/span><\/p>\n<h3><strong>Advantages of Structured Facilitation Sessions<\/strong><\/h3>\n<div id=\"attachment_5593\" style=\"width: 715px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-5593\" class=\"wp-image-5593 size-full\" src=\"https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/04\/Structured-Facilitation-Sessions.png\" alt=\"Structured Facilitation Sessions\" width=\"705\" height=\"706\" srcset=\"https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/04\/Structured-Facilitation-Sessions.png 705w, https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/04\/Structured-Facilitation-Sessions-150x150.png 150w, https:\/\/mgrush.com\/blog\/wp-content\/uploads\/2017\/04\/Structured-Facilitation-Sessions-300x300.png 300w\" sizes=\"(max-width: 705px) 100vw, 705px\" \/><p id=\"caption-attachment-5593\" class=\"wp-caption-text\"><span style=\"font-size: 14pt;\"><strong>Structured Facilitation Sessions<\/strong><\/span><\/p><\/div>\n<ul>\n<li><span style=\"font-size: 14pt;\"><strong>Higher quality results:<\/strong> Groups of people generally make higher quality <a href=\"https:\/\/mgrush.com\/blog\/decision-quality\/\" target=\"_blank\" rel=\"noopener noreferrer\">decisions<\/a> than the smartest person in the group. Structured facilitation sessions encourage the exchange of different points of view. Structure enables the group to articulate the purpose of its decision, identify new options, and prioritize decision criteria.<\/span><\/li>\n<li><span style=\"font-size: 14pt;\"><strong>Faster results:<\/strong> <a href=\"https:\/\/mgrush.com\/blog\/structured-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">Structured<\/a> facilitation accelerates the capture of <a href=\"https:\/\/mgrush.com\/blog\/evidence-based\/\" target=\"_blank\" rel=\"noopener noreferrer\">evidence-based<\/a> information, improving the objectivity of your decision. The structure also expedites results by getting the meeting participants (aka subject matter experts) to arrive prepared. The meeting provides time to share and justify answers to <a href=\"https:\/\/mgrush.com\/blog\/how-to-develop-questions\/\" target=\"_blank\" rel=\"noopener noreferrer\">questions<\/a> already provided in advance. Without structure, the questions may be heard for the first time, leaving participants ill-prepared to respond. With a prior understanding of your questions and issues that need to be discussed, participants respond faster.<\/span><\/li>\n<li><span style=\"font-size: 14pt;\"><strong>Richer results:<\/strong> By pooling <a href=\"https:\/\/mgrush.com\/blog\/executive-presence\/\" target=\"_blank\" rel=\"noopener noreferrer\">skills<\/a> and resources, diverse and heterogeneous groups generate higher degrees of <a href=\"https:\/\/mgrush.com\/blog\/innovation-results\/\" target=\"_blank\" rel=\"noopener noreferrer\">innovation<\/a>. Diverse groups are capable of developing a wider understanding and even anticipating future demands, subsequently saving time and money across the life cycle of your project or program. If you want the same answer you always get, clone yourself. If you are seeking breakthroughs or innovation, stir things up.<\/span><\/li>\n<li><span style=\"font-size: 14pt;\"><strong>People stimulate people:<\/strong> Structured facilitation provides the catalyst for innovative opportunities. Multiple and sometimes competing perspectives generate a richer (360-degree) understanding of problems and challenges, rather than a narrow, <a href=\"https:\/\/mgrush.com\/blog\/smart-measures\/\" target=\"_blank\" rel=\"noopener noreferrer\">myopic<\/a> view. Groups stimulate and empower one another to create valuable contributions that did not walk into the room.<\/span><\/li>\n<li><span style=\"font-size: 14pt;\"><strong>Transfer of ownership:<\/strong> Structured facilitation orients toward further action by creating deliverables that support follow-up efforts. Professional facilitators use a method that builds commitment and support <u>from<\/u> the participants, rather than directing responsibility <u>at<\/u> the participants.<\/span><\/li>\n<\/ul>\n<h3><strong>To Host Structured Facilitation Sessions<\/strong><\/h3>\n<p><span style=\"font-size: 14pt;\">Conducting structured facilitation sessions requires preparatory time, ample session time, and follow-up as well. Therefore, successful sessions depend upon clearly defined <a href=\"https:\/\/mgrush.com\/blog\/facilitator-training\/\" target=\"_blank\" rel=\"noopener noreferrer\">roles<\/a>, especially distinguishing between the role of facilitator and the role of methodologist (that are also discrete from the role of scribe or documenter, coordinator, etc.). Carefully managed sessions should embrace <a href=\"https:\/\/mgrush.com\/blog\/ground-rules\/\" target=\"_blank\" rel=\"noopener noreferrer\">ground rules<\/a> to ensure getting more done, faster.<\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Your <a href=\"https:\/\/mgrush.com\/blog\/great-facilitators\/\" target=\"_blank\" rel=\"noopener noreferrer\">preparation<\/a> efforts help ensure higher productivity during meetings, including:<\/span><\/p>\n<ul>\n<li><span style=\"font-size: 14pt;\">Researching both <a href=\"https:\/\/mgrush.com\/blog\/building-agendas\/\" target=\"_blank\" rel=\"noopener noreferrer\">meeting design<\/a> options and content to be explored<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Review and <a href=\"https:\/\/mgrush.com\/blog\/meeting-documenter\/\" target=\"_blank\" rel=\"noopener noreferrer\">documentation<\/a> of minutes, records, findings, and group decisions that affect the project being supported by your meeting or workshop<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Completion of individual and small group <a href=\"https:\/\/mgrush.com\/blog\/raci-chart\/\" target=\"_blank\" rel=\"noopener noreferrer\">assignments<\/a> prior to sessions<\/span><\/li>\n<\/ul>\n<p><span style=\"font-size: 14pt;\">When conducted properly, meetings with groups of people are strenuous for everyone involved. Therefore, call them workshops or workouts. Strive to avoid an overly ambitious agenda and plan for at least two, ten-minute <a href=\"https:\/\/mgrush.com\/blog\/special-meeting-break\/\" target=\"_blank\" rel=\"noopener noreferrer\">breaks<\/a> every four hours. Use our\u00a0<span class=\"s1\"><em><a href=\"https:\/\/web.archive.org\/web\/20260106090117\/https:\/\/mgrush.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">MGR<span style=\"font-size: 12pt;\">USH<\/span><\/a><\/em><\/span>\u00a0ten-minute timers to ensure that breaks do not extend to eleven or twelve minutes. Always provide dedicated resources, such as a facilitator professionally trained in structured methods.<\/span><\/p>\n<h3><strong>Structured Facilitation Considerations<\/strong><\/h3>\n<p><span style=\"font-size: 14pt;\">Discourage unplanned <a href=\"https:\/\/mgrush.com\/blog\/indirect-meeting-costs\/\" target=\"_blank\" rel=\"noopener noreferrer\">interruptions<\/a>, especially through electronic leashes. \u201cTopless\u201d meetings are increasingly popular, meaning no <a href=\"https:\/\/mgrush.com\/blog\/meeting-killers\/\" target=\"_blank\" rel=\"noopener noreferrer\">laptops<\/a> or desktop devices (e.g., smartphones). Allow exceptions for accessing content needed to support the session. \u201cNo praying underneath the table\u201d is another expression used to discourage people from using their gadgets on their laps, presumably beyond the line of sight of others, when in fact, everyone can see what they are doing anyway. For serious <a href=\"https:\/\/mgrush.com\/blog\/stakeholder-analysis\/\" target=\"_blank\" rel=\"noopener noreferrer\">consensual<\/a> challenges or multiple-day sessions, conduct sessions away from the participants\u2019 everyday work site to minimize interruptions and everyday job <a href=\"https:\/\/mgrush.com\/blog\/remove-distractions\/\" target=\"_blank\" rel=\"noopener noreferrer\">distractions<\/a>. Using structured facilitation sessions will increase your productivity and others&#8217; if you properly plan your work and work your plan.<\/span><\/p>\n<h4 style=\"text-align: center;\"><span style=\"color: #ff0000; font-size: 14pt;\"><strong>______<\/strong><\/span><\/h4>\n<p><span style=\"font-size: 14pt;\">Don\u2019t ruin your career by hosting <a href=\"https:\/\/mgrush.com\/blog\/bad-meetings\/\">bad meetings<\/a>. Sign up for a <a href=\"https:\/\/mgrush.com\/public-facilitation-training\/\" target=\"_blank\" rel=\"noopener\">workshop<\/a> or send this to someone who should. <em><a href=\"https:\/\/web.archive.org\/web\/20260106090117\/https:\/\/mgrush.com\/\">MGR<span style=\"font-size: 12pt;\">USH<\/span><\/a><\/em> workshops focus on meeting design and practice. Each person practices tools, methods, and activities daily during the week. Therefore, while some call this immersion, we call it the road to building high-value facilitation skills.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The most important action you take every day is to make choices&#8211;to decide. Your productivity amplifies when your decisions are optimal. Therefore, choose wisely when to work alone, speak with another person, or call for a meeting. Here are five compelling reasons for when to use structured facilitation sessions: Advantages of Structured Facilitation Sessions Higher [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":5593,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_wp_convertkit_post_meta":{"form":"-1","landing_page":"","tag":"0","restrict_content":"0"},"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[453185969,453185951,55884429],"tags":[453192218,453192413,453192414,208811033,453191019],"class_list":["post-5592","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-skills","category-leadership-skills","category-meeting-support","tag-preparation","tag-roles","tag-rules","tag-structured-facilitation","tag-structured-facilitation-sessions"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Five Compelling Business Reasons To Use Structured Facilitation Sessions<\/title>\n<meta name=\"description\" content=\"he most important action you take every day is to make choices. 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