{"id":5216,"date":"2016-12-29T00:01:09","date_gmt":"2016-12-29T05:01:09","guid":{"rendered":"http:\/\/mgrush.com\/blog\/?p=5216"},"modified":"2026-04-21T13:26:15","modified_gmt":"2026-04-21T17:26:15","slug":"meeting-documenter","status":"publish","type":"post","link":"https:\/\/mgrush.com\/blog\/meeting-documenter\/","title":{"rendered":"Meeting Documenter Accountability – If it isn’t documented, it didn’t happen."},"content":{"rendered":"

Don’t overlook the importance of your meeting documenter or\u00a0documentation support. The document produced from an MGRUSH<\/span><\/a><\/i> workshop provides the raw data for project deliverables. The meeting becomes a waste of time if meeting notes are not clear and accurate.<\/strong><\/h2>\n

During lengthy, critical, and modeling workshops, you should solicit support to help with your documentation. It is important that your meeting documenter knows and agrees to their role, functions, and responsibilities.<\/span><\/p>\n

\"Meeting<\/a>

Illustration by Julia Reich from Stone Soup Creative. A graphic recording approach by a meeting documenter.<\/span><\/center><\/p><\/div>\n

Role of Neutrality for a Meeting Documenter<\/b><\/h3>\n

Emphasize to every meeting documenter that they are to remain absolutely neutral\u2014they are part of the methodological team (i.e., context) and are never to interfere with the content during or after sessions.<\/span><\/p>\n

Co-Facilitating\u00a0Rotation<\/b><\/h3>\n

If or when co-facilitating, consider sharing roles. Pre-assign select steps to facilitate for each leader. When NOT facilitating, the other person serves as the meeting documenter.<\/span><\/p>\n

Responsibilities of a Meeting Documenter<\/b><\/h3>\n

The meeting documenter is responsible for ensuring completeness and accuracy. The meeting documenter is also responsible for:<\/span><\/p>\n