{"id":2877,"date":"2016-03-17T00:01:55","date_gmt":"2016-03-17T04:01:55","guid":{"rendered":"http:\/\/terrencemetz.com\/?p=2877"},"modified":"2026-04-21T13:36:40","modified_gmt":"2026-04-21T17:36:40","slug":"meeting-scope-creep","status":"publish","type":"post","link":"https:\/\/mgrush.com\/blog\/meeting-scope-creep\/","title":{"rendered":"Stop Meeting Scope Creep with Precise Questions"},"content":{"rendered":"

Scope creep kills a lot of projects. Scope creep kills many more meetings. The hardest task to accomplish in leading a group of people is to get them to focus. Their minds drift, twist, and become partially selective.<\/h2>\n

When the right group of people is assembled, they can accomplish nearly any task<\/a> at hand if the leader can get them to focus. Yet they continue to drift, and even begin to discuss and argue about issues that are not within the scope of the meeting as they impose their own scope creep.<\/span><\/p>\n

\"Stop<\/a>

Understanding Meeting Scope Creep and Precision of Your Questions\u00a0<\/strong><\/span><\/p><\/div>\n

<\/h3>\n

Secrets to Prevent Meeting Scope Creep<\/h3>\n

There are two secrets to prevent scope creep in meetings.\u00a0First<\/u>, the session leader or facilitator<\/a> needs to make the meeting scope clear when the meeting begins, as well as secure agreement from the participants about the meeting scope. Frequently meeting scope<\/a> is limited by geography, duration, or situation—frequently it represents only PART OF the project scope.<\/span><\/p>\n

When people argue about the validity or purpose of a project, for example, the discussion is usually NOT within the meeting scope. Only a conscious<\/a> facilitator can police scope\u00a0creep carefully.<\/span><\/p>\n

Secondly<\/u>, the facilitator needs to know the precise<\/a> question that the group should be addressing. When the facilitator does not know the question, ANY answer is appropriate.\u00a0 Most meeting facilitators should focus on context<\/a> before meetings rather than content, by knowing the right questions and the proper sequence to ask them. They also cannot afford to ask for the meeting deliverable<\/a>, as that question is so broad as to be DUMB<\/a> (i.e., Dull, Ubiquitous, Myopic, and Broad).<\/span><\/p>\n

Ask Precise and Detailed Questions to Prevent Meeting Scope Creep<\/h3>\n

If a product marketing plan is the deliverable, you cannot ask \u201cWhat is the product deliverable?\u201d \u00a0For example, a marketing plan is a function of segmentation, targeting, positioning, market mix, message, medium, etc. If the question is \u201cWhat are our top three market segments?\u201d the facilitator cannot allow arguments<\/a> over social media, as such content is out of the scope<\/span> of the question at hand.<\/span><\/p>\n

The holarchy<\/a> above illustrates the narrowing of the scope of the enterprise through the question being discussed in a meeting. The facilitator\u2019s role<\/a> is to know the precise questions that support the completion of agenda steps that support the completion of the meeting deliverables that support the completion of the project, etc. When the facilitator does not know the right question<\/a> to ask, all hell breaks loose, and rightfully so, scope creeps . . . \u00a0 Do not let that happen to you.<\/span><\/p>\n

______<\/strong><\/span><\/h4>\n

Don\u2019t ruin your career by hosting bad meetings<\/a>. Sign up for a workshop<\/a> or send this to someone who should. MGRUSH<\/span><\/a><\/em> workshops focus on meeting design and practice. Each person practices tools, methods, and activities every day during the week. Therefore, while some call this immersion, we call it the road to building high-value facilitation skills.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Scope creep kills a lot of projects. Scope creep kills many more meetings. The hardest task to accomplish in leading a group of people is to get them to focus. Their minds drift, twist, and become partially selective. When the right group of people is assembled, they can accomplish nearly any task at hand if […]<\/p>\n","protected":false},"author":1,"featured_media":2878,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_wp_convertkit_post_meta":{"form":"-1","landing_page":"","tag":"0","restrict_content":"0"},"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[453185969,453185952,453185951,453185953],"tags":[453192289,453192317,1614891,453191138,453191137,453192315,453192316,1364853],"class_list":["post-2877","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-skills","category-facilitation-skills","category-leadership-skills","category-managing-conflict","tag-arguments","tag-dumb","tag-holarchy","tag-meeting-scope","tag-meeting-scope-creep","tag-out-of-scope","tag-out-of-the-scope","tag-scope-creep"],"yoast_head":"\nStop Meeting Scope Creep with Precise Questions »<\/title>\n<meta name=\"description\" content=\"Scope creep kills a lot of projects. 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