You are so wise to value the importance of socializing and encouragement, privately, in advance of the meeting start. It’s also helpful in advance to provide a list of questions that will be asked during the meeting so that they can prepare responses on their own time. Unfortunately, most meeting managers do not prepare this thoroughly, and tend to “wing it” over the course of a meeting. When fortunate enough to attend a well prepared meeting or workshop, it is like a breath of fresh air, and invigorating to all.

Thanks again Heather for taking your time and providing your insight.