Effective Meeting Wrap up

Four Activities for an Efficient and Effective Meeting Wrap up

Below are four most important activities needed to facilitate an efficient and effective meeting wrap up: 1-Review, 2-Next Steps, 3-Communications, and 4-Assessment. None of the following should ever be skipped entirely, so expand and contract based on your situation and constraints. 1-Review Do not relive the meeting; simply review the outputs, decisions, assignments, etc. Focus…

Multiple Sites RACI

How to Build a Roles and Responsibility Matrix for Multiple Sites

Here is a roles and responsibilities matrix that can help you manage multiple sites. The following supports more complicated situations than the traditional RACI model (or its equivalent) discussed in How to Transform Your Responsibility Matrix Into a GANTT Chart. Using the table above as an illustrative template, preview the content you need to facilitate…

Taking Charge

How Can a Participant Lead Meetings and Subtly Take Charge

We are not suggesting that you, as a participant lead meetings — or take over lame meetings, but there are some actions you can take to improve your meetings without stepping on the toes of your meeting leader. Situation: Participant Lead Meeting The situation is this: You are attending a meeting. It is failing because the leader has neglected some…

Leadership Style

Leadership Style Depends on Source of Ideas and Solution Ownership

Leadership style depends largely on the flow of content: Directive—one-way, Consultative—equal partner in content, and Exploratory—facilitative, not adding content. Directive A leader who predominantly gives direction and guidance with little participation or content added by the group characterizes this leadership style. Directive leadership is appropriate when the purpose is to share information quickly and clearly,…

Closely Manage Meeting Boundaries

Meeting Boundaries to Closely Manage: Directed or Facilitated

While there are three primary types of business meetings: information sharing, instructional or directional task-related meetings, and facilitated or developed task-related meetings, an effective leader must closely manage the meeting boundaries to prevent scope creep and get done on time. Information Sharing Meetings Information sharing meetings primarily capture one-way communication with information presented from the speaker to…

8 Meeting Purposes

What Takes the Energy from Meetings with Good People and Intent?

Amazingly, talented people who care can come together and yet fail demonstrably in a ‘meeting.’ Meetings fail is because the participants do not know HOW TO succeed.  Not know how takes the energy from meetings. To improve your meetings, you should also understand the causes of failure. Chaos 
Without Structure To contend with difficulties, it is…

Indirect Meeting Costs and Challenges

Indirect Meeting Costs and Other Related Challenges

Meetings are frequently a fix for poor leadership. Most would rather go to a movie than sit in a two-hour meeting. Almost all poor movies at least contain a beginning, middle, and end. Indirect meeting costs represent a huge area for cost control and improved return on investment. Meetings are very expensive. Today’s business world is…

Easel Sample

How to Improve Use Easels When Facilitating Meetings and Workshops

The National Speakers’ Association once stated that the most important change speakers could make to be more effective would be to be more facilitative. By that they meant the use of interaction, solicitation, and capture of participants’ ideas. Whether you are a speaker, teacher, coach, or traditional facilitator, it is good to develop competence around…

Effective Training

4 Considerations Providing and Participating in Training

Training activities enhance knowledge base and also offer employees a reason not to leave an organization. Professional development remains a highly effective retention method. Reputation can also be enhanced when participating in training. Unfortunately, when organizations make budget cuts, training and education frequently suffer first. While intended to help control costs, less knowledgeable employees will…

Better Listeners

How You Can Help Your Meeting Participants Become Better Listeners

The facilitator is ideally situated to help meeting participants become better listeners. Dr Ralph Nichols, “Father of the Field of Listening”, notes three behaviors that perfectly align with the roles of facilitator, and you ought exhibit, which will create better listeners during meetings. First of all, anticipate the speaker’s next point
. As facilitator, your anticipation helps shape your…