Research by the National Speakers’ Association shows that becoming more facilitative (i.e. more helpful or providing assistance) is the single most important change a speaker can make to be more effective.
Take extra time to precisely articulate your presentation’s purpose, scope, and objectives.
- Do not rely on a vague and dull purpose statement such as to “educate” or “inform”. With instant, worldwide online access, there are far more effective ways to become informed and learn new material than to attend a live presentation. Presentations are normally intended to shape and guide behavior. WHICH behaviors and WHAT decisions need to be made that will affect or impact your material?
- Stipulate the scope of your presentation to help manage time and keep your audience focused. What should be included and more importantly, NOT included in your presentation and subsequent discussion?
- Consider your statement of objectives as a discrete item you could package and hand off to somebody. If I was unable to attend your presentation but you could hand me the benefits, what would they be?
Remember that the audience for most topics (ie, those more complicated than individual, private decisions) should consider three different perspectives, each requiring its own scorecard or method of measuring the input received from your presentation. Most organizations include a solution sponsor, a financial decision-maker (accountable for final approval), and an operator (primary user of the product, system, or solution):
The solution sponsor is held responsible for the identification of solutions and getting the results sought by executive sponsors. Sponsors may decide alone or as a steering team. They frequently approve the solution concept request funding and make the commitment for results and benefits that will be accrued. In a hospital setting, for example, they may be the directors of finance and radiology.
- Executive sponsor(s} represent the person or group of individuals who authorize solutions. They really do not want to attend more presentations or view more data; they simply want results. For example, in a hospital setting, the sponsor might be the vice-president of HIS (health information systems).
- Individuals who will operate the new solution (eg, a new MRI system) and likely have a strong voice in the final brand and model selected. In a medical setting, the operator may include radiologists or technicians, responsible for moving patients in and out as quickly as possible while transferring patient images and information to the appropriate diagnostician.
As questions are asked during or after your presentation, be more facilitative by repeating the questions and comments loud enough so that everyone can hear and respond as appropriate. Use an easel or whiteboard to reflect the input of your participants so that everyone can absorb the comments provided by other participants.
You should also use our Guardian of Change technique to build consensual understanding about what the presentation means to everyone, so that meeting participants depart with a message that generates harmonious actions, the type you would expect from people attending the same meeting, rather than people behaving as if they were in different meetings together.
Meanwhile, MG RUSH professional facilitation curriculum focuses on practicing methodology. Each student thoroughly practices and rehearses tools before class concludes. While some call this immersion, we call it the road to building impactful facilitation skills.
Therefore Become Part of the Solution While You Improve Your Facilitation, Leadership, and Methodology Skills
Take a class or forward this to someone who should. MG RUSH Professional Facilitation curriculum provides an excellent way to earn up to 40 SEUs from the Scrum Alliance, 40 PDUs from PMI, 40 CDUs from IIBA, and 3.2 CEUs. As a member of the International Association of Facilitators (IAF), our Professional Facilitation, our training fully aligns with IAF Certification Principles. Consequently, our professional curriculum fully prepares alumni for their Certified Professional Facilitator designation.
Furthermore, all of our classes immerse students in the responsibilities and dynamics of effective facilitation and methodology. Because nobody is smarter than everybody, attend an MG RUSH Professional Facilitation, Leadership, and Methodology workshop offered around the world. See MG RUSH for a current schedule.
Additionally, go to the Facilitation Training Store to access proven in-house resources. There you will discover fully annotated agendas, break timers, and templates. Finally, take a few seconds to buy us a cup of coffee and please SHARE with others.
In conclusion, we dare you to embrace the will, wisdom, and activities that amplify a facilitative leader.
- Taking Charge of Poorly Led Meetings When You are Not the Leader (mgrush.com/blog)
- Primary Types of Meetings and the Boundaries to Closely Manage (mgrush.com/blog)
- Leadership Style Depends on Source of Ideas & Solution Ownership (mgrush.com/blog)